Privacy Policy

PRIVACY POLICY

The Beat Goes On…. Micro-festival takes the protection of your Personal Data very seriously. We are committed to maintaining the trust of all our guests, customers, visitors & festival goers. We have compiled this Privacy Policy to let you (Data Subject) know when and why we collect your personal information (Personal Data), what we do with it, how we store it and the circumstances in which we may disclose it to others. This would only ever be during our business operations to provide you with the service(s) you have chosen such as tickets, merchandise, trader applications or working with us for example. We will never sell, rent, or trade email lists or share any personal information to other companies for marketing purposes.

DATA PROTECTION PRINCIPLES

By UK law anyone processing Personal Data must comply with the eight enforceable principles of good practice. These principals ensure that all Personal Data must be:

1. Processed fairly, lawfully and in a transparent manner (Fairness, Lawfulness and Transparency),

2. Processed for specified, explicit and legitimate purposes and in an appropriate way (Purpose Limitation),

3. Adequate, relevant, and limited to what is necessary for the stated purpose (Data Minimisation),

4. Kept accurate and up to date (Accuracy),

5. Not kept longer than necessary for the stated purpose (Storage

Limitation),

6. Processed in a manner that ensures appropriate security of Personal Data, including protection against unauthorised or unlawful processing, accidental loss, destruction, or damage, by using appropriate technical or organisational measures.

7. (Security, Integrity, and Confidentiality),

8. Not transferred to another country without appropriate safeguards being in place.(Transfer Limitation) and processed in line with Data Subjects’ rights (Data Subject’s Rights and Requests).

We are responsible for and will be able to demonstrate compliance with the data protection principles listed above (Accountability).

FAIRNESS AND LAWFULNESS

The purpose of UK GDPR and UK data protection laws is not to prevent the processing of Personal Data, but to ensure that it is done fairly and without adversely affecting the rights of the Data Subject.

UK GDPR allows processing of Personal Data for specific purposes, which are where it is needed:

· for the performance of a contract,

· to comply with a legal obligation,

· to pursue our legitimate interests (or those of a third party) and where the interests and fundamental rights of the

· Data Subject do not override those interests,

· to protect the Data Subject’s vital interests,

· in the public interest, or in situations where the Data Subject has given explicit consent.

· We, as Data Controller, will only process Personal Data based on one or more of the lawful bases set out above.

We do ask for your personal details in forms when you subscribe for specific services like our mailing list or by purchasing tickets / merchandise when you enter your contact details electronically. We may share this data with our partners for any necessary processing purposes only in relation to the provision of services we provide to you, such as:

Tickets – The Ticket Fairy are our ticketing agent and manage the ticket process on our behalf. The Ticket Fairy will only use your personal information in relation to the ticketing process, including payment for your booking. They will not use these details to communicate offers, products or other festivals that are not related to The Beat Goes On…. unless you have explicitly agreed to this at the time of purchase, or you have previously registered with them for other events.

When you purchase merchandise from us online you will be redirected to our online shop, to complete the payment transaction. 

We comply with all relevant data protection laws in all our dealings with your personal data and ensure that our Data Processors do the same. Occasionally there may be instances where we will require you to provide additional personal information, some of which may be sensitive (for instance for accessibility, lost property, feedback/complaints). We will always tell you why we are collecting your information and how we will use it.

We do have photographers and videographers always filming during our events, this is clearly noted within our Terms and Conditions when you purchase a ticket. This allows us to capture the event for use in future promotion on our website and social media and to act as a lasting memory of how great each event is, these are generally crowd shots but may include photos of individuals. If this is the case, we will always try to ask your permission beforehand, but this is not always possible. We reserve the right to access and disclose personal data to comply with all applicable laws and lawful government requests or requests by the police investigating suspected illegal activities, to operate our systems properly or to protect the rights, safety, or property of The Beat Goes On…. website users or others.

TRACKING COOKIES DATA

When you use our sites, we and third-party organisations may collect information by using ‘cookies and other technologies (for simplicity we refer to all such technologies as ‘cookies’. When visiting our sites, creating an account or when you buy tickets, you agree to us and third-party organisations using cookies in line with your cookie settings. You can use the Cookie Consent Tool to change your preferences at any time.

WHAT ARE COOKIES?

A cookie is a small text file—containing small amounts of information— that passes to your computer through your web browser so that the website can remember who you are. The length of time a cookie will stay on your computer depends on whether it is a persistent or session cookie. Session cookies are temporary cookies that stay on your computer until you leave the website. Persistent cookies stay on your computer after you have finished browsing until they expire or are deleted.

WHAT ARE COOKIES USED FOR?

Cookies can be put into one of the following categories: essential; analytics, functionality, and advertising & marketing cookies..

ESSENTIAL COOKIES

These cookies are essential to our website. They enable visitors to use its features and access necessary services, like the ability to purchase tickets or buy merchandise, these are secure areas & specific tasks cannot be provided without these cookies.

For example, keeping you logged in during your visit. Without these cookies the site might forget you and you’d have to constantly log back in. When you buy tickets, cookies make sure they’re still in your shopping basket when you get to the checkout.

ANALYTICS COOKIES

These cookies collect information about how people use our site, such as which pages are most frequently visited, and how people are moving from one link to another.

FUNCTIONALITY COOKIES

These cookies allow us to remember choices you make and tailor our site to provide enhanced features and content to you. For example, these cookies can be used to remember your username (but not your password).

ADVERTISING AND MARKETING COOKIES

These cookies are used to deliver marketing and advertising messages that are tailored to you based on what you have browsed, purchased, or shown interest in. These cookies are used in conjunction with third party organisations who provide tools that enable us to target any messages and adverts. 

HOW TO MANAGE COOKIES FROM THIS SITE

Most browsers will enable you to manage your cookies preferences e.g., have the browser notify you when you receive a new cookie or use it to disable cookies altogether. If you do decide to disable or delete these altogether some sites won’t work as well as they rely on cookies to provide you with the service that you have requested.

CHANGING BROWSER SETTINGS

You can change your browser settings to limit which cookies can be set. These settings are usually found in the ‘options’ or ‘preferences’ menu for your browser.

DATA RETENTION

We only hold your personal data on our systems for as long as is necessary for the relevant purpose. If you want us to remove your details from your subscriptions (providing you do not have any bookings, any other contractual agreements or there is a legal basis for not doing so) then you can email us at thebeatgoesonmicrofestival@gmail.com any time to request this. Please put ‘Personal Data’ in the subject heading.

TRANSFER LIMITATION

The UK GDPR restricts Personal Data transfers to countries outside the UK to ensure that the level of data protection afforded to individuals by the UK GDPR is not undermined.

We may only transfer Personal Data outside the UK if one of the following conditions applies:

a) the UK has officially confirmed that the country to which the Personal Data is being transferred has an adequate level of protection for the Data Subject's rights and freedoms,

b) appropriate safeguards are in place, such as binding corporate rules or standard contractual clauses approved for use in the UK, or an approved code of conduct or a certification mechanism exists,

c) the Data Subject has provided explicit consent to the proposed transfer after being informed of any potential risks, or

d) the transfer is necessary for one of the other reasons set out in the UK GDPR, such as the performance of a contract between us and the Data Subject; reasons of public interest; to establish, exercise or defend legal claims; to protect the vital interests of the Data Subject where the Data Subject is physically or legally incapable of giving consent; or, in some limited cases, for our legitimate interest.

DATA SUBJECT’S RIGHTS AND REQUESTS

Personal Data must be processed in line with Data Subjects’ rights.

Data Subjects have the following rights, which apply in certain circumstances:

· The right to be informed about processing of Personal Data.

· The right of access to their own Personal Data.

· The right for any inaccuracies to be corrected (rectification).

· The right to have information deleted (erasure).

· The right to restrict the processing of Personal Data.

· The right to portability.

· The right to object to the processing of their Personal Data.

· The right to regulate any automated decision-making and profiling of Personal Data.

· The right to be notified of a Data Breach that is likely to result in high risk to their rights and freedoms.

· The right to make a complaint to the Information Commissioner’s Office or other supervisory authority.

If you have any questions or comments concerning personal information we hold about you, please contact (please put ‘GDPR Data’ in the subject heading). To verify your request, we will require 2 forms of identification (e.g., driving licence, passport, birth certificate, council tax bill, vehicle registration document). These forms of ID will be reviewed and held on our systems in line with this privacy notice.

You have the right to lodge a complaint in relation to the processing of your personal data with the Information Commissioner’s Office, the public body responsible for information rights. More information can be found on their website at https://ico.org.uk, or you can write to them at:

Information Commissioner's Office, Wycliffe House. Water Lane, Wilmslow, Cheshire, SK9 5AF

HTTPS://ICO.ORG.UK/CONCERNS Tel: 0303 123 1113