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THE BEAT GOES ON…. MICRO-FESTIVAL 2025
30th May 2025 – 2ndJune 2025
1 TERMS & CONDITIONS
1.1 In order to facilitate the security, safety and comfort of all guests, the Organisers and Premises Licence Holder reserve the right to refuse admission or evict from site.
1.2 No admission without a valid e-ticket & ID (Over 18 years only). We run a challenge 25 scheme on all bars.
1.3 All tickets are non-refundable except if The Beat Goes On…. Micro-Festival is cancelled. We shall only be required to refund the face value of the ticket *(minus all booking fees) where the Micro-Festival is cancelled or postponed before it is started, or as required by applicable law. Resale tickets only become available when the event has sold out, all re-sale tickets need to be approved by & processed on the Ticket Fairy Platform to combat fraudulent ticket sales. The option for re-sale will cease on the Sunday 11th May 2025.
1.4 In light of the COVID 19 pandemic, you understand that there are risks associated with attending any outdoor gathering (including the Micro-Festival). We will take reasonable steps to comply with any relevant guidelines intended to reduce the spread of COVID 19, we cannot be held responsible for the behaviour or health of other Micro-Festival attendees and cannot effectively ensure that no attendees at the Micro-Festival will have COVID-19. Accordingly, we will not be responsible if you catch COVID-19 at the Micro-Festival or for any illness or death of any attendees caused by COVID 19.
1.5 You understand and accept that you will be attending the Micro-Festival and using any facilities on-site at your own risk.
1.6 To help us to reduce the spread of COVID 19, we ask that you follow all government guidelines in place at the time of our event.
1.7 We reserve the right to make alterations to the time, date, duration, and venue of the Micro-Festival in the event of unforeseen or other circumstances, including (but without limitation) Force Majeure, safety and security concerns or decisions from authorised persons or other competent authority.
1.8 Unless otherwise agreed at our sole discretion, a ticket will not be exchanged or refunded if:
• after the Micro-Festival has started, it is stopped for any reason and is not completed.
• on any day of the Micro-Festival, the start time is delayed for any reason.
• the start time (but not the date) of the Micro-Festival changes after the date the ticket was purchased; or
• the ticket is used for entry into the Micro-Festival
1.9 Tickets will be scanned upon entry; once a barcode has been scanned and swapped for a wristband it cannot be used again.
1.10 The first scanned ticket to arrive at the event will be allowed entry; any subsequent ticket with the same barcode will be denied access. Please treat your ticket as you would cash, the organisers accept no responsibility or liability for any inconvenience caused by the unauthorised duplication of a ticket. Do not post images of your barcode on social media.
1.11 Admission is at the ticket holder’s own risk. The Organisers and Premises Licence Holder will not be held liable for any loss, injuries or damages sustained at the event including damage, theft or losses to property and motor vehicles if the cause is due to the negligence of the ticket holder or the unforeseeable actions of other patrons or third parties.
1.12 Ticket Fairy is our only authorised ticket agent. Do not buy tickets from other third-party sources, as we cannot guarantee entry or ensure these tickets are genuine. Invalid or duplicate barcodes will not be allowed entry into The Beat Goes On…. camping site. All re-sale needs to be via The Ticket Fairy platform to combat fraud. All resale will cease at midnight on Sunday 11th May 2025.
1.13 The name on your ticket must match your ID. If you purchase a ticket from a friend, you must ensure that they update the name on the ticket. Tickets without a genuine name will not be allowed entry. Any problems please contact Ticket Fairy customer support to arrange for the correct names to be added to your tickets.
1.14 If you wish to sell your Micro-Festival entry ticket you can do so via the re-sale process, guests can sell directly to each other via the resell system in their customer account. This means that the name will match the ID, old tickets are cancelled, and new tickets are issued with the correct QR CODE. All re-sale will cease at midnight on Sun 11th May 2025
1.15 Do not sell your ticket via any other platform or you will be at risk of invalidating the ticket.
1.16 Wristbands removed from the wrist, tampered with, lost, or missing will be rendered invalid and will not be replaced. Those without valid wristbands will be removed from the site. All wristbands issued by The Beat Goes On…. remain the property of The Beat Goes On…. until midday on Monday 2nd June 2025
2.0 GATE SEARCHES AND CONFISCATED ITEMS
2.1 The Beat Goes On…. runs a rigorous search operation at the gates, and you should expect to be searched on entry. This may include clothing/bag searches at the gates, onsite or when leaving. The Beat Goes On…. Has a zero drugs policy regarding the possession, use or sale of illegal drugs. This includes Nitrous Oxide and all other products banned under the New Psychoactive Substances Act 2016.
2.2 Prescribed medication should be declared before entering the search and entry points. Medicine should be in its original packaging and the ticket holder must bring a copy of their prescription in their own name.
2.3 Additional prohibited items include: knives (including locking knives); sound systems; glass bottles fireworks; explosives; BBQs; smoke and gas canisters; air horns; flares; weapons or potential weapons; laser devices; unofficial drones and UAVs; sky lanterns; paraffin lamps, candles, generators, chemical toilets (except where fixed within live in vehicles), unofficial hi-visibility clothing/tabards, open bottles of any kind of liquid that can be consumed. Chemical toilets are not to be emptied at the campsite.
2.4 This list is not exhaustive, The Beat Goes on reserves the right to confiscate any potentially harmful items or substances at our discretion. Please be aware that work tools, ladders, 2-way radios etc can be deemed a potential security breach and we reserve the right to confiscate such items on entry to the car park or Micro-Festival gates. Please check your vehicle before packing and remove any items that can present a safety or security risk.
2.5 E-cigarettes are allowed. E-cigarette liquid is only allowed if it is sealed and easily identifiable. If it can’t be identified or the seal is broken, it will be confiscated.
2.6 Camping stoves using small, disposable gas canisters are permitted. Please only bring enough for your needs over the weekend. Excessive quantities may be confiscated. In the event of very hot weather / dry ground conditions we reserve the right to prohibit the use of camping stoves for safety reasons.
2.7 Signs or materials displaying discriminatory, derogatory, or offensive messages, slogans or images are not permitted.
3.0 AGE POLICY
3.1 We are an over 18 event Challenge 25 operates on all gates as well as our bar. If you have purchased a ticket and are fortunate enough to look under the age of 25, you will be required to provide ID that proves your age. If you cannot provide ID that is valid and in date, you will be refused entry into the Micro-Festival site.
3.2 Accepted ID includes: photographic driving license, proof of age card with PASS hologram or a passport. Photocopies will not be accepted.
4.0 GENERAL
4.1 The artist and performer line-up and all billed attractions are subject to change at any time without notice.
4.2 Strictly no trading or other commercial activity by any ticket holder will be allowed on the Micro-Festival site without the organiser’s prior written consent.
4.3 The Beat Goes On.... accepts no responsibility for goods or services purchased from third party traders. This includes any goods to services purchased from Market traders, food traders & Tinkerbell Tent Hire - glamping options.
4.4 As a condition of sale, the ticket holder consents to being filmed, photographed, and recorded for TV, Film, radio, webcast, and other public broadcast and/or for any video/DVD or by onsite CCTV cameras and recordings for safety and security purposes.
4.5 Tickets cannot be used as part of any marketing, media, or sales promotion whether commercial or non-commercial without prior written permission of the Beat Goes On...event organisers.
4.6 The licence states that no glass is to be brought onto site for safety reasons. No opened bottles can be brought on to site – any opened bottles will be confiscated on entry to the Micro-Festival.
4.7 Please use bins and recycling points provided. Respect The Place and Leave No Trace
4.8 Anti-social behaviour will not be tolerated, anyone found acting in such a way will be immediately ejected without refund.
4.9 For the safety of yourself and others it is forbidden to access areas that are restricted. This includes climbing, trees, fences, stages, roofs and other apparatus or constructions. If you are caught doing this, you will be ejected from the Micro-Festival without refund or compensation.
4.10 Strictly no animals (except for assistance dogs) will be allowed on the site. Assistance dogs must be declared in advance to the access team who, once approved, will provide an authorisation letter to be shown on the search and entry points.
4.11 Warning: exposure to loud and excessive music may be damaging to your hearing. Pyrotechnics, lasers, smoke machines, strobe lighting and special effects will take place during the weekend.
5.0 CAMPERVANS
5.1 Each person in the campervan must have a valid weekend Entry Ticket.
5.2 Drivers of towing vehicles will only be allowed entry with a valid Micro-Festival Entry Ticket.
5.3 Once your vehicle is in place, it must remain static. Anyone found moving a vehicle may be evicted from site.
5.4 Stewards will park you in position, please follow their direction and keep fire lanes always clear.
5.5 No trading is permitted from caravans or camper vans.
5.6 No sound systems are to be operated in the Campervan Field. Anyone found operating such systems may be evicted.
5.7 All litter must be cleared from your pitch and put into bins provided or taken home with you.
5.8 Cars are not deemed as live-in vehicles. Only converted live-in vans, campervans, caravans, or trailer tents are classed as live-in vehicles.
5.9 There is no electrical hook up and generators are not permitted on site.
5.10 Smaller refillable gas bottles are permitted where these comply with applicable gas safety regulations and fire safety. Small travel camping gas stoves (handheld disposable cylinder type) are permitted, please ensure all camping stoves are lifted off the ground so as not to cause any fire risk on the forest floor.
6.0 CAR PARKING
6.1 Car Parking passes need to be purchased in advance of the event. The car park is a 3–5-minute walk from the campsite please come prepared. Pack a torch!
6.2 Vehicles are parked entirely at the owner's risk. The Beat Goes On.... will not be held liable for any loss or damage howsoever caused.
6.3 Any vehicle left on site after the Micro-Festival has ended on Monday2nd June 2025 may be removed and scrapped. All reasonable efforts will be made by The Beat Goes On.... to locate the owner and remove the vehicle before this takes place.
7.0 LOST PROPERTY
7.1 Lost and Found property is being managed on site at the Security Information point. Please report all lost items here as soon as you can and check here before leaving site to be reunited with your property if found during the event. All found property should be handed into the Security Info Point.
7.2 Any found items will be kept by The Beat Goes On.... Lost Property team for 4 weeks after the Micro-Festival. After this point, all items will be donated to charity or disposed of safely/securely. All reasonable efforts will be made to reunite the lost item with its owner before this takes place.
8.0 PAYMENT PLAN TICKETS
8.1 Payment Plans are available to spread over up to 9 months, as we approach the event, these will reduce down to a minimum of 2 monthly instalments, after which the payment plans will no longer be available. These will be charged with an additional £1.00 per transaction fee. For example, 4 monthly payments will incur an additional £4.00 fee, 3 monthly payments will incur an additional £3.00 fee and 2 monthly payments will incur an additional £2.00 fee.
8.2 The dates and schedule of your payment plan will be linked to when each customer makes their purchase, by clicking confirm payment you are effectively starting your payment plan which will be drawn from your account every 30 days, with the first payment deducted on the day of purchase.
8.3 Defaulting customers will be given 2 weeks (14 days) to complete any missing payments, and failure to do so during this time will result in their orders being cancelled, and your first instalment, plus a £1 administration fee being retained as a non-refundable deposit.
8.4 For defaulting customers, after the non-refundable deposit plus £1 administration fee has been retained all other instalments will be refunded to your bank account. Please allow 14 days for any balance rebate to be processed.
8.5 If you do not complete your payment, or if your payment fails, your plan will not activate.
8.6 Tickets will not be issued until you have completed your final payment.
8.7 All defaulted tickets will automatically go back into stock (or a waiting list if one is available at the time) to be re-sold.
8.8 All add-on tickets will need to be included within the initial purchase otherwise you will need to wait until your payment plan has been fully paid. Pending payment plan tickets do not allow add-ons to be added until the ticket has been converted into a 'valid' one, upon completion of all payments.
8.9 All ticket resale will cease at midnight on Sun 11thMay 2025
9.0 ACCESSIBILITY
9.1 Disabled access: The site welcomes wheelchairs although it should be understood by all guests that this campsite located within a countryside location. There is uneven ground, gravel tracks and areas of open countryside & parkland therefore some areas are not easily accessible especially for wheelchairs or those guests with walking disabilities.
9.2 The Beat Goes Inn Stage is accessed via some very steep stone steps which are located within a Grade II listed building. Therefore, The Beat Goes Inn Stage is likely to be inaccessible for anyone using a wheelchair or who finds it difficult walking e.g., walks with the aid of a stick.
9.3 We offer close parking for anyone in receipt of a Blue Badge, along with accessible camping options.
9.4 We allow assistance dogs on site. All assistant dogs must be declared in advance to the access team who, once approved, will provide an authorisation letter to be shown on the search and entry points.
9:5 PA Ticket - if you need extra support on site, you can apply for a free ticket for a personal assistant to accompany you to The Beat Goes On….Micro-festival.
9.6 We will request to see sight of documents confirming your eligibility, we currently accept a photocopy / scan of one of the following documents (dated within the past 12 months if DLA or Attendance Allowance.)
We recognise that the documents above are not definitive. If you do not have any of these but wish to apply to use any of our access facilities, you are welcome to contact us so we can discuss your needs.
9.7 How to apply for a PA Ticket
10.0 GLAMPING WITH TINKERBELL TENT HIRE
10.1 All glamping options are to be booked directly with Kate @ Tinkerbell Tent Hire:
10.2 Contact details for Tinkerbell Tent Hire
Kate Philips, Mobile 07494569808 /
Email: hello@tinkerbelltenthire.co.uk
Website: www.tinkerbelltenthire.co.uk
10.3 The Beat Goes On.... accepts no responsibility for goods or services purchased from third party traders, this includes any goods to services purchased direct from Tinkerbell Tent Hire.
11.0 TERMS & CONDITIONS
11.1 The Beat Goes On.... & Ticket Fairy reserve the right to add to or amend these Terms & Conditions from time to time.
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